“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Industry
AP Automation for Retail
Scale AP operations across stores with automated vendor invoice processing
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Nexus AP automates accounts payable for retail businesses by centralizing multi-store invoice processing, automating trade promotion reconciliation, and enabling store-level receiving match. Retailers process an average of 8,500 vendor invoices per month across all locations, with trade promotion deductions accounting for up to 15% of total vendor spend. Nexus AP auto-codes invoices to the correct store and expense category while reconciling promotional credits against vendor agreements, ensuring no earned allowances go uncaptured.
Key Industry Data
- Retailers with automated AP achieve 72% straight-through processing vs. 18% for manual operations: Ardent Partners - Retail AP Automation Report (2025)
- Retail companies lose an estimated 2-5% of trade promotion value due to manual deduction management: National Retail Federation (NRF) - Finance Benchmarks (2024)
- Multi-store retailers spend 40% more per invoice on AP processing than single-location businesses: Deloitte - Retail Operations Survey (2025)
“With 85 store locations, our AP team was spending more time figuring out which store an invoice belonged to than actually processing it. Automated store-level coding and trade promotion matching saved us over $400K in recovered vendor allowances in the first year alone.”
Low-friction next step
Email me the Retail walkthrough
Get the workflow walkthrough and evaluation notes for retail AP teams before you commit to a trial or demo.
75+
Retail chains
Use Nexus AP
5,000+
Store locations
Supported across clients
$1B+
Invoice volume
Processed annually
What AP challenges does the retail industry face?
Industry-specific solutions for your unique requirements
Multi-Store Operations
✗
Managing AP across dozens or hundreds of store locations
✓
Centralized processing with automatic store-level coding and allocation
Trade Promotion Tracking
✗
Reconciling vendor allowances, rebates, and promotional credits
✓
Match invoices against trade promotion agreements and track deductions
Inventory Matching
✗
Matching invoices to receiving across multiple locations
✓
3-way matching against POs and store-level receiving documents
Vendor Volume
✗
Processing invoices from hundreds of vendors monthly
✓
AI processes invoices at scale with vendor-specific learning
How does Nexus AP solve retail AP problems?
Purpose-built capabilities for your industry
Included
Multi-Store Support
Handle all locations from one platform
Included
Trade Promotion Matching
Track and reconcile vendor promotions
Included
Store-Level Receiving
Match to receiving at each location
Included
Vendor Portal
Self-service for vendors to submit invoices
Included
Deduction Management
Track and dispute vendor deductions
Included
POS Integration
Connect with point-of-sale systems
Included
Merchandise Planning
Budget vs actual tracking by category
Included
EDI Support
Accept EDI invoices from major vendors
The Results
10K+
Process at Scale
Handle thousands of invoices monthly
99%
Store Accuracy
Correct store-level coding automatically
100%
Promotion Capture
Never miss a vendor allowance
High
Vendor Satisfaction
Faster, more accurate payments
Early Proof
Why retail teams evaluate Nexus early
Industry buyers still need the same trust basics: concrete controls, live integrations, transparent pricing, and a workflow they can test quickly.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Frequently Asked Questions
How do you handle multi-store receiving?
We integrate with your inventory/receiving system to pull store-level receipts. Invoices are matched against the appropriate receiving documents regardless of which store received the goods.
Can you track vendor trade promotions?
Yes, you can upload trade promotion agreements and we'll match vendor invoices and credits against them, ensuring you capture all earned allowances.
Related Integrations
Oracle NetSuite Integration
AP automation for NetSuite that handles high invoice volumes, multi-subsidiary routing, and complex 3-way matching
SAP Integration
Transform SAP accounts payable with AI-powered automation and intelligent matching
Microsoft Dynamics 365 Integration
Modernize accounts payable in your Dynamics 365 environment
Ready to automate Retail AP?
See how Nexus AP handles your industry-specific requirements.
90%
Automation Rate
2-4 weeks
Implementation
14-Day
Free Trial