“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Automation
Invoice Capture & Data Extraction
Stop typing invoice data. Let AI capture and extract data from any invoice format in seconds.
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Low-friction next step
Send the Invoice Capture ROI worksheet
Get the ROI prompts and assumptions finance teams use to evaluate invoice capture without going straight into a sales process.
AI-powered invoice capture eliminates manual data entry by extracting header, line item, tax, and payment term data from any invoice format in seconds with 99% accuracy. IOFM research shows manual keying averages 4-5% error rates and costs $15-20 per invoice. Nexus AP captures invoices from email, scan, or portal upload and syncs extracted data directly to your ERP, reducing per-invoice costs to $3-5 and processing time from 10-15 minutes to seconds.
Key Industry Data
- Manual invoice data entry has a 4-5% error rate and costs organizations $15-20 per invoice on average: Institute of Finance & Management (IOFM) (2025)
- Organizations using AI-powered capture achieve 97-99% extraction accuracy with zero-template deployment: Ardent Partners - ePayables Report (2025)
- Top-quartile AP teams process invoices at $2.36 each, primarily driven by automated data capture: APQC - Accounts Payable Benchmarks (2024)
What problem does invoice capture solve?
Most AP teams still manually enter invoice data. This leads to errors, delays, and frustration. A single keying mistake can cascade into payment errors, duplicate payments, or audit issues.
The Solution
Nexus AP captures invoices from email, scan, or portal upload. Our AI extracts all relevant data - vendor, amounts, line items, tax, payment terms - in seconds with 99% accuracy. Data flows directly into your ERP, eliminating manual entry entirely.
How does Nexus AP automate invoice capture?
1
Invoice Arrives
Invoice received via email, portal upload, or physical mail scan
Before
Staff manually downloads, prints, or retrieves invoices from multiple sources
With Nexus
Invoices automatically flow into Nexus from all channels
2
Data Extraction
All invoice data is captured and validated
Before
Manual keying of header and line item data, prone to typos
With Nexus
AI extracts all data in seconds with 99% accuracy
3
Validation & Matching
Invoice data matched to PO and vendor records
Before
Manual lookup and comparison across systems
With Nexus
Automatic matching with smart exception flagging
4
Review & Approval
Invoice ready for approval workflow
Before
Paperwork routed manually, approvers hard to reach
With Nexus
Digital workflow with mobile approval capabilities
Key Features
Multi-channel capture
Capture from email, upload, scan, or vendor portal
AI-powered extraction
Extract header, line items, tax, and payment terms
Any format support
Handle PDF, image, paper, or electronic invoices
Vendor learning
AI improves accuracy over time for each vendor
Duplicate detection
Flag potential duplicate invoices immediately
ERP integration
Sync extracted data directly to your accounting system
Benefits
99% accuracy
Eliminate manual entry
Stop typing invoice data and reduce keying errors to near zero
80% faster
Process faster
Reduce invoice processing time from days to hours
10x throughput
Handle any volume
Scale invoice processing without adding staff
75% cost reduction
Reduce costs
Lower your cost per invoice significantly
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Data entry time | 10-15 min/invoice | Seconds | 98% reduction |
| Keying errors | 4-5% error rate | <0.5% | 90% fewer errors |
| Processing capacity | 50/day per person | 500+/day | 10x increase |
| Cost per invoice | $15-20 | $3-5 | 75% savings |
“We went from spending half our day entering invoice data to barely touching invoices at all. The AI captures everything perfectly.”
AP Manager
AP Manager, Mid-Market Manufacturer
Frequently Asked Questions
What invoice formats does Nexus support?
Nexus captures invoices from any format including PDF, image (JPG, PNG, TIFF), scanned paper, and electronic formats (XML, EDI). Our AI adapts to any invoice layout without requiring template setup.
How accurate is the AI data extraction?
Nexus achieves 99%+ accuracy on standard invoice fields. For complex or unusual invoices, our confidence scoring flags items for quick human review. Accuracy improves over time as the AI learns your vendors.
How do you handle invoices with line items?
Our AI extracts complete line item detail including description, quantity, unit price, and extended amount. Line items are matched to PO lines for 3-way matching and proper GL coding.
Category
AutomationRelated Use Cases
Popular Industries
Learn More
Quick Links
Early Proof
Proof that invoice capture can be implemented without a long project
Use-case buyers tend to care less about vendor size and more about whether the workflow is real, measurable, and easy to pressure-test.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Ready to transform your AP?
See how Nexus AP can solve this challenge for your organization.