“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Efficiency
Reduce Invoice Processing Costs by 80%
Stop paying $15-20 per invoice. Automated AP processing costs a fraction of manual methods and keeps month-end cleanup from eating the savings.
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Low-friction next step
Send the Reduce Costs ROI worksheet
Get the ROI prompts and assumptions finance teams use to evaluate reduce costs without going straight into a sales process.
AP automation reduces invoice processing costs from $15-20 per invoice to under $5 by eliminating manual data entry, automating matching, reducing approval chasing, and digitizing payment-run preparation. APQC benchmarks show top-quartile organizations process invoices at $2.07 each while bottom-quartile firms spend $10.89. Nexus AP automates the full invoice lifecycle from capture through payment, enabling 70%+ touchless processing and delivering measurable ROI within 4-6 months.
Key Industry Data
- Median cost per invoice is $8.78; top-quartile performers achieve $2.07 through automation: APQC - Accounts Payable Cost Benchmarks (2025)
- AP automation delivers an average 75-80% reduction in cost per invoice within the first year: Ardent Partners - State of ePayables (2025)
- Fully automated AP departments process 4x more invoices per FTE than their manual counterparts: McKinsey & Company - Finance Automation ROI (2024)
What problem does reduce costs solve?
Manual invoice processing is labor-intensive. Every invoice requires intake, data entry, matching, routing, approval, and filing. Errors trigger rework, and approval delays or payment-run cleanup raise the true cost far above what most finance teams first estimate.
The Solution
Nexus AP automates the entire invoice lifecycle. AI handles data entry, matching runs continuously, approvals flow digitally, and the AP team works exceptions instead of rekeying routine bills. The result is a dramatically lower cost per invoice with better control and faster close readiness.
How does Nexus AP automate reduce costs?
1
Assess Current Costs
Understand your true cost per invoice and where hidden AP labor is leaking
Before
Most companies underestimate by 50% or more
With Nexus
Clear visibility into all AP costs
2
Automate Capture
Eliminate manual data entry
Before
10-15 minutes of typing per invoice
With Nexus
Seconds with AI extraction
3
Streamline Processing
Automate matching, duplicate review, and routing
Before
Manual lookup, filing, and status tracking across inboxes and ERP screens
With Nexus
Automated matching and routing with exception handling
4
Accelerate Approvals
Digital workflow replaces paper and email chasing
Before
Days waiting for signatures and follow-up
With Nexus
Hours with mobile approvals and escalation rules
Key Features
Automated data entry
AI captures invoice data with 99% accuracy
Touchless processing
70%+ of invoices process without human intervention
Digital workflows
Eliminate paper handling, inbox chasing, and filing costs
Error reduction
Fewer mistakes mean less rework and corrections
Approval automation
Reduce the labor cost of routing and follow-up
Scalability
Handle more volume without adding staff
Real-time visibility
Track costs and productivity metrics
Benefits
80% savings
80% cost reduction
From $15-20 to $3-5 per invoice
50% time freed
Labor reallocation
Staff focus on value-added work
90% fewer errors
Error elimination
Reduce costly mistakes and rework
3 days faster
Faster close
Accelerate month-end and reporting
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Cost per invoice | $15-20 | $3-5 | 75-80% reduction |
| Processing time | 15-25 min | 2-5 min | 85% reduction |
| Staff productivity | 50 invoices/day | 200+ invoices/day | 4x improvement |
| Payback period | N/A | 4-6 months | Quick ROI |
“We cut our AP department costs in half while processing 30% more invoices. The ROI was obvious within the first quarter.”
VP Finance
VP Finance, Mid-Market Distribution Company
Frequently Asked Questions
What's included in cost per invoice?
True cost includes: direct labor, benefits, supervision, technology, office space, supplies, error correction, and opportunity cost. Most companies only count direct labor.
How quickly will I see cost savings?
Most customers see measurable savings within the first month because invoice entry, routing, and exception research drop immediately. Full ROI is typically achieved in 4-6 months, and ongoing savings compound as volume grows.
Will I need to reduce staff?
Most companies reallocate AP staff to higher-value activities like vendor management, analysis, and process improvement. Automation handles growth without adding headcount.
Category
EfficiencyRelated Use Cases
Works With
Popular Industries
Quick Links
Early Proof
Proof that reduce costs can be implemented without a long project
Use-case buyers tend to care less about vendor size and more about whether the workflow is real, measurable, and easy to pressure-test.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Ready to transform your AP?
See how Nexus AP can solve this challenge for your organization.